Qualifications

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• Bachelor's (Preferred)

• Administration: 5+ years (Preferred)

• Executive Assistance: 3-5 years (Preferred)

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Full Job Description

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Executive Assistant

 

Girl Power Rocks, Inc. (GP), is a Miami, FL, based 501(c)3 non-profit with a twenty-year history of serving at-promise girls and their families/caregivers through trauma-focused evidence-based programs and services. GP’s strength lies in its gender-specific safe spaces and signature programs which include Girls’ Rock After-school, Sister Circle Mentoring, Girl Intervention Program PLUS, and Girls’ Choir of Miami.  

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GP is at a vital moment in its trajectory. The agency is anticipating the development and opening of Mama Hattie’s House, Social, Educational and Residential Complex in addition to operating its day-to-day programs and services. As such, Girl Power is seeking to hire an  Executive Assistant to perform a variety of complex clerical, administrative, and special projects. Knowledge and understanding of the policies and regulations of nonprofit organizations is also a must. 

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Key Responsibilities:

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• Gatekeeping and monitoring the flow of multi-platform communications to and from the  President/CEO. 

• Conserves executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating telecommunications.

• Maintains executive’s appointment schedule by planning and scheduling meetings, conferences,  teleconferences, and travel. 

• Prepares reports by collecting and analyzing information. 

• Represents the executive by attending meetings in the executive’s absence (evenings and weekends included). 

• Maintains client confidence and protects operations by keeping information confidential.

• Completes projects by assigning work to clerical and program staff and following up on results.

• Secures information by completing and updating the database system.  

• Provides historical reference by developing and utilizing filing and retrieval systems and recording meeting discussions. 

• Maintains professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional societies. 

• Contributes to team effort by accomplishing tasks as needed. 

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Compensation:

 

Commensurate with qualifications, not to exceed the range of $45,000 to $50,000.

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Job Type: Full-time

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Pay: Up to $50,000.00 per year

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Benefits:

• Dental insurance

• Health insurance

• Vision insurance

• Retirement

• Mileage

• Some flexibility in work hours

 

Schedule:

• 9 am to 6 pm

• Monday to Friday

• Some evenings and weekends required

 

Education:

• Bachelor's (Preferred)

 

Experience:

• Administration: 5+ years (Preferred)

• Executive Assistance: 3-5 years (Preferred)

• Managing multiple calendars (Preferred)

• Experience booking travel (Preferred)

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Skills:

• Written and verbal communication skills

• Written and verbal communication skills 

• Problem solver 

• Reporting skills 

• Scheduling 

• Computer software skills including Microsoft Office

• Organization skills 

• Time management skills 

• Presentation skills 

• Travel logistics

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Work Location:

• One location

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Please email your resume and cover letter that describes your interest in working  as the Executive Assistant to

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